This page explains how personal data is processed through the Zycie, Razem website under the GDPR, the Polish Personal Data Protection Act of 10 May 2018, and rules applicable to cookies and similar technologies.
This website is maintained manually and uses a limited number of external tools. The policy below is intended to match the website's actual data flows as of 8 April 2026.
Last updated: 8 April 2026.
Zycie, Razem Foundation, seat in Krakow, Poland.
General contact: info@zycie-razem.org.pl
The Foundation's public registration process is still pending. When full registry details are available, this notice should be supplemented with the registered postal address and any other public registration identifiers then in use.
Privacy and data-rights requests may be sent to info@zycie-razem.org.pl.
If a separate Data Protection Officer is appointed in future, this page will be updated with the relevant contact details.
The Foundation tries to collect only the data it actually needs for contact, administration, and basic website operation.
Please do not send special-category or otherwise sensitive personal data unless it is strictly necessary and there is a clear lawful basis to do so.
In most cases, the personal data processed through this website comes directly from you: for example when you submit a contact form or send an email. Some technical data is generated by your browser or device when the website or an embedded tool loads.
Providing personal data through the contact form or by email is voluntary, but if you do not provide enough information for contact and routing, the Foundation may be unable to assess or answer the inquiry.
If you prefer not to use the embedded form, you can contact the Foundation directly by email instead.
Purpose: to receive, assess, route, and respond to inquiries.
Data: name, email address, message content, and any other data you voluntarily include.
Legal basis: Article 6(1)(f) GDPR, legitimate interest in handling correspondence and protecting the website against misuse; in some cases Article 6(1)(b) GDPR where the inquiry is a step requested by the data subject before entering into a relationship.
Legitimate interest: communication, administration, record-keeping, and basic legal defense.
Practical note: when you use the embedded form on the contact page, your submission is transmitted through Tally as the Foundation's form-service provider.
Purpose: to remember theme preference in the browser.
Data: theme preference only.
Legal basis: Article 6(1)(f) GDPR for strictly functional storage used by the site interface, together with rules on cookies and similar technologies for information stored on terminal equipment.
Important: the reviewed public site code uses localStorage for the light/dark theme preference.
Data is intended to be accessed only by people acting for the Foundation who need it for communication, administration, or website support.
Where a third-party tool processes data on the Foundation's behalf, the Foundation expects that provider to act under an appropriate processing arrangement. Users should also be aware that those providers may process technical metadata according to their own service documentation.
According to Tally's GDPR documentation, the form creator is the controller of respondent data and Tally acts as processor for submitted form responses.
The contact form is embedded through Tally. Tally states that it is based in Belgium and stores form data in Europe, while some optional subprocessors may operate outside the EEA depending on configuration and services used.
If you use a form or embedded service provided through a third party, your data or related technical data may be processed outside Poland or outside the EEA, subject to the provider's transfer mechanism and service configuration.
Kept for as long as reasonably necessary to answer the inquiry, maintain a basic correspondence record, and protect against claims or misuse. If the exchange leads to continuing cooperation, relevant records may be retained longer as required for administration or legal compliance.
Where the Foundation deletes form responses from Tally, Tally states that deleted form data is permanently deleted from its backups within 90 days unless removed earlier through account tools.
Theme preference remains in the user's browser until removed by the user, overwritten, or cleared through browser settings. The Foundation does not control how long data remains on a user's own device once stored locally by the browser.
Right of access to your data
Right to rectification of inaccurate data
Right to erasure where the law allows it
Right to restriction of processing
Right to data portability where the legal conditions are met
Right to object to processing based on legitimate interests
Right to withdraw consent at any time where processing is based on consent
Right to lodge a complaint with the President of the Personal Data Protection Office (Prezes UODO)
Requests concerning your rights may be sent to info@zycie-razem.org.pl.
Complaint authority in Poland: President of the Personal Data Protection Office, ul. Stawki 2, 00-193 Warszawa, Poland. Current authority contact information is published by UODO at uodo.gov.pl.
If non-essential analytics, marketing cookies, or additional embeds are added later, this notice and any required consent flow should be updated before or at the time those tools go live.
Based on the site code reviewed for this update, the Foundation does not describe any automated decision-making or profiling that produces legal effects or similarly significant effects on users through this website.